Card associations regularly update their merchant information. If you want PaymentNet to update this information automatically when changes are provided by the card association, select the Automatically Update This Merchant option. If you prefer to update merchant information manually, do not select this option. For more information about manual updates, see Configuring Merchant General Information Manually.
To configure merchant general information automatically:
Select Administration > Merchants.
Click an ID in the Merchant ID column.
Review the following fields:
Merchant Name
A read-only field that identifies where the purchase was made.
Merchant ID
A read-only field that contains a unique identifier used to help reference a merchant.
Parent Merchant
A field that identifies the parent of an individual merchant. This field is used to provide merchant roll-up information for reporting purposes. Program administrators can change the parent merchant name for an individual merchant.
Association
A read-only field that identifies which card association provided the merchant data.
MCC
A read-only field that displays the four-digit code assigned to the merchant by the card association. It is used to classify the type of good or services provided by the merchant. Click the link to display detailed information about the Merchant Category Code.
Select Automatically Update This Merchant. The following fields are updated automatically and may not be edited: Address 1, Address 2, Zip/Postal Code, Phone, and Fax.
In the Notes field, enter additional information as needed, up to a maximum of 3,000 characters.
To review the hierarchy ID and accounting codes associated with the merchant, or to add or delete a merchant as a transaction default, click Advanced and refer to the instructions in Creating Merchant Defaults by Hierarchy.
Select a chart of accounts from the Chart Name list. Then enter or select the segment values, using the drop-down lists or text boxes that display.
Complete any additional custom fields, if applicable.
Configure the Tax Management settings, if applicable. For more information about tax management, see Tax Management.
Override MCC Tax Management Setting
Select this option to override the tax management settings for the selected merchant. When this option is selected, the tax management setting at the MCC level does not apply to the selected merchant.
Enable Tax Management
When this option is selected, tax management fields will display on the Transaction Detail - General Information screen when the MCC setting is disabled, the merchant setting is enabled, and the Override setting check box is selected.
When this option is not selected, tax management fields will not display on the Transaction Detail - General Information screen when the MCC setting is enabled, the merchant setting is disabled, and the Override setting check box is selected.
Click Save.