All the comments for a payable are stored together, regardless of which user entered them. Comments are visible only to users of the Payables module; they are not shared with the vendor. To communicate with the vendor, you can enter notes for the payable and also include them in email notifications.
You can add comments to a payable even if the payable is closed.
To add comments to a payable:
Click the Payable ID on the Payable List screen.
Click the Comments button on the Payable Details screen. The Payable Comments screen displays, with the most recent comment listed first. Use the Show More and Show Less links to expand and collapse comments that exceed two lines. Click Cancel to return to the Payable Details screen.
Enter your comment in the Add a Payable Comment field. Each comment is limited to 1000 characters in English or 500 characters in French.
Click Add Comment.