Notifications about a payable can be sent to a maximum of 5 email addresses. You can modify or delete email addresses that have already been associated with the payable. If fewer than 5 recipients have been specified, you can enter additional addresses in the available text boxes.
Note: The email addresses you specify are saved with the payable but they are not saved as part of the vendor record. To change the email addresses for the vendor, you must edit the vendor record.
To manage email recipients:
Click the Payable ID on the Payable List screen.
Click the Notifications tab on the Payable Details screen.
Click the Manage Recipients button on the Scheduled Notifications tab.
On the Manage Recipients screen, specify additional email addresses (up to a maximum of 5) to which future notifications will be sent.
If you want to send a notification immediately to the addresses you added or changed, set the Send Notification option to Yes. This function uses the email template that has been configured to send initial notifications; for more information, see Configuring a Merchant Email Notification.
Note:You can also click the Send Notification button to send a notification on demand. This function uses the initial email template for the body of the email but allows you to enter the email addresses of the recipients rather than use the addresses specified for the payable.
Click Save Changes.
(Optional) To see a sample of the email message that will be sent to recipients, click See Preview.