When editing a transaction, you can divide the information into multiple lines of accounting so that costs are allocated to the correct cost centers. This practice is known as adding lines or splitting a transaction. If your organization has defined custom accounting codes or transaction custom fields, you can apply them to the individual line items as needed.
Note: By default, transaction custom fields are available for each line item; however, custom fields can be configured so that they are only available at the transaction level. For more information, see Creating Transaction Custom Fields.
To split a transaction:
Select Transactions > Manage. Or, while viewing other information about an account, select Take me to > Transaction List - Last 30 Days to see a list of recent transactions for the account.
Click the transaction you want to split.
In the Split Transactions area of the Transaction Detail screen, click Add Lines.
Enter the number of lines you want to add and click Add. The specified number of lines are added, along with the applicable line item fields. The maximum number of lines is 300.
Note: To reveal the accounting codes and custom fields for a single line item, click the plus sign; to display these fields for all line items at once, click Expand All. To hide these fields for a single line item, click the corresponding minus sign; to hide these fields for all line items at once, click Collapse All.
For each line item, enter the information in the displayed fields. For a list of these fields, see Line Item Level Accounting Fields.
To assign custom accounting codes to a line item, select a chart of accounts from the Chart of Accounts list, then select or enter segment values using the drop-down lists or text boxes that display. Fields marked with an asterisk are required.
Note: When you work with a chart of accounts that has more than 150 segments, scroll to the bottom of the list to view the additional segments.
If you have previously saved a chart of accounts favorite, you can select it from the Chart of Accounts list. The segment values associated with the favorite automatically display in the corresponding fields.
Note: If you select a favorite that includes a chart of accounts or a segment that has been removed completely, or removed from your scope of view, an error message displays to indicate which field is invalid.
Supply the values for the Transaction Custom Fields as needed, using the drop-down lists, check boxes, or text boxes that display. Fields marked with an asterisk are required.
Note: Transaction custom fields can be configured so that they are not included in line items. If any of your custom fields have been set up this way, they can only be specified at the transaction level and will not be shown here.
If you need to add another line item, click Add and complete the line item fields in the new row. You can repeat this step to add as many additional lines as required.
To remove a single line item, click Delete and adjust the line item fields for the remaining rows as necessary. You can repeat this step to delete as many lines as required.
To remove all the line items from the transaction, click Remove Lines.
Click Save.