Once the Out-Of-Pocket Transactions functionality is enabled for your organization, cardholders will see new items on the Transactions menu for creating cash and mileage transactions. You must define at least one reimbursement rate for mileage, using the Mileage Rates option on the Administration menu, before your cardholders can create mileage transactions.
To create an out-of-pocket transaction in PaymentNet:
For a cash transaction, cardholders select Create > Personal Card/Cash from the Transactions menu and specify the required information, such as the transaction date and amount and a description.
For a mileage transaction, cardholders select Create > Mileage from the Transactions menu and specify the required information, including the start and end points of the trip and a mileage reimbursement rate.
To create an out-of-pocket transaction in PaymentNet Mobile:
For a cash transaction, cardholders select Enter Expenses > Cash from the main menu and supply the required information.
For a mileage transaction, cardholders select Enter Expenses > Mileage from the main menu and supply the required information.