Viewing Payable Details

To view payable details:

Click the Payable ID on the Payable List screen.
On the Payable Details screen, review the fields in the payable slip. For a list of these fields, see Payable Slip Fields. Click View Funding Account if you want to see the full account number of the primary account and the central billing account associated with the payable.
Use the tabs at the bottom of the screen to view additional information. For descriptions of these tabs, see Payable Details Screen Tabs.

Payable Slip Fields
Field	Description
Payable ID	A unique numeric identifier assigned to the payable when it is created. This value cannot be changed.
Buyer Reference	A custom field value that is communicated to the supplier and used as your company’s primary identifier. If a Buyer Reference field is specified in the hierarchy settings, a value for it is automatically assigned when the payable is created and cannot be changed by modifying the payable. However, a program administrator can modify the hierarchy settings and change the custom field that will be used as the Buyer Reference for payables created in the future. For more information, see Customizing Your Company Profile.
Payable Status Modifier	The current status of the payable and additional details that are useful for issue resolution. For more information, see Payable Status Values and Modifiers.
Payable Total	The total amount of the payable. Remaining — The amount that remains for the vendor to transact against the payable. This value is calculated by subtracting any posted transaction amounts from the Payable Total and is updated every time a transaction posts against this card number. Note that there may be a time delay in updating this value as transactions are posted. Included Total — The sum of the transactions that have been processed so far against this payable.
Begin Date	The earliest date when the vendor can begin processing transactions against the payable.
End Date	The latest date when the vendor can process transactions against the payable.
Create Date	The date when the payable was created.
Payment Group	The name of the payment group and a brief description.
Vendor	The vendor’s name and ID, if a vendor was specified when the payable was created. Click View Details to display additional information about the vendor; for more information, see Viewing Vendor Details. If the vendor has registered with SUA Connection or has agreed in SUA Connection to accept single-use accounts for your payments, the company name and primary contact information are also shown. Click the email address link to send a message to the primary contact using your default email application. This field also shows the process used to settle the payable, either Automated Settlement (USD only) or Manual Settlement. Note: For best results, make sure you have disabled pop-up blocking for your browser.
Payee Name	The payee name that was specified when the payable was created. If an existing vendor’s name was selected as the recipient, the vendor’s name will appear in this field and also in the Vendor field.
Authorization Type	The number of transactions for which the Payable Total can be authorized. Single Authorization — The Payable Total can be authorized for one transaction only. Multiple Authorization — The Payable Total can be authorized for more than one transaction.
Card Number Security Code	The account number and Card Verification Value assigned to the payable. Depending on your organization and employee settings, these numbers may be masked.
Expiration Date	The expiration date for the account number.
Billing Zip Code	The zip code associated with the billing address for the buyer’s account.
Requestor	The name of the user who created the payable.

Payable Details Screen Tabs
Tab	Description
General Information	The Merchant Category Code Group (MCCG) with which the payable can be used, the tolerance limits and velocity controls associated with the payable, and any notes that have been entered. If line items were added when the payable was created, they are also listed. See Controls Fields for descriptions of the account controls.
Invoices	A list of the invoices (if any) associated with the payable. See Invoice Fields for descriptions of these fields.
Transactions	A list of all transactions that have been posted against the payable. For each transaction, the transaction date, ID, merchant name, and post date are shown, along with the settlement (posted) amount and the original (requested) amount. In addition, this tab displays an indicator of whether or not the transaction was automatically included in the payable and, if not, the reason why it was excluded. For a description of the exclusion reasons, see Exception Status Reasons.
Authorizations and Declines	A list of the posted transactions that have been authorized or declined for the payable. For each transaction, the transaction date and time, merchant name, Merchant Category Code, amount, and status are shown. If a transaction was declined, the reason is indicated. Reversals are also shown on this tab. A reversal is the nullification of an authorized transaction that has not been settled. A reversal will immediately “undo” an authorization and return the transaction amount to the available balance for the payable. Note: Information about authorizations and declines is obtained from the processor when the screen is displayed and is not updated automatically. Click Refresh to update the display with the latest information.
Notifications	The Scheduled Notifications tab includes a list of all notifications related to the payable. For each notification, the date and type are shown, as well as a list of the recipients. For notifications that have already been sent, the status is also indicated. The Sent Notifications tab lists the notifications that have already been sent for this payable. For each notification, the date and type, status, and recipients are shown. Note: If merchant email notifications are not enabled for the hierarchy, or if the payment group does not allow notifications, the Notifications tab is not available.
Custom Fields	The values of any transaction or payable custom fields specified for the payable.
History	A list of all the updates that have been made to the payable information, including the date and time when a change was made, the name of the user who made the change, the name of the field that was modified, and the new and previous values of the field. You cannot make any changes on this tab.